Concrete invoice template — yardage, pour day and overage
Concrete invoices live or die on yardage. These templates show ordered versus placed, so the overage line is arithmetic the customer can follow rather than a surprise.
An invoicing spreadsheet that opens in Excel, Numbers or Google Sheets, or prints to PDF. Pre-filled with the fields a concrete invoice needs, plus the payment terms this trade most often gets caught out by.
- Blank — the invoice fields, ready to fill in by hand.
- Auto-calculating — same sheet with subtotal, tax, deposit and balance due wired up. Formulas work in Excel and Google Sheets.
- Printable — a clean one-page layout to fill in or save as PDF.
How concrete work actually gets paid
Concrete bills on cubic yards placed plus the crew day around the pour, and the yardage ordered is never exactly the yardage needed. The invoice has to show ordered, placed and any short-load fee, because a customer who sees only a total assumes the difference is margin. Pour day is weather-bound and the truck is booked regardless, so a cancellation inside the window is a real cost that belongs in the terms before it belongs on an invoice. Finish type changes the labour more than the material.
What a concrete invoice must contain
- Invoice number, issue date, due date and the pour date
- Cubic yards ordered and cubic yards placed, shown separately
- Mix design and PSI, with any admixture — fibre, accelerator, air entrainment
- Short-load or minimum-load fees charged by the plant, passed through
- Formwork by linear foot, and reinforcement by mesh area or rebar weight
- Finish type — broom, trowel, exposed aggregate, stamped — priced per square foot
- Pump or conveyor hire, if the truck could not reach the pour
- Crew hours on pour day, and any standby time waiting on trucks
Where concrete invoices go unpaid
- Ordered versus placed yardage not shown, so the overage reads as padding
- Weather cancellation inside the plant's window, billed with no term to point at
- Stamped or coloured finish billed at the broom rate because the upgrade was verbal
- Standby time for late trucks absorbed, then argued when it finally appears
The estimate this invoice bills against
An invoice is only as defensible as the estimate it came from. BidWand writes the estimate from a plain description of the job — labour, materials, exclusions and assumptions — so the numbers on this invoice are ones the customer already agreed to.
Draft the concrete estimate behind this invoice
This generates the estimate, not the invoice — describe the job and you get the itemised figures to bill from. No email needed to see the first one.
What you get — see the format first
A complete estimate you can send to the customer, built from the rate you enter:
| Description | Qty | Unit | Unit price | Total |
|---|---|---|---|---|
| Labor — itemized by task | hrs | hour | your rate | — |
| Materials — with your markup applied | qty | ea / sq ft | cost + markup | — |
| Permits, disposal, access | — | — | — | — |
Plus a plain-English scope summary, assumptions (what had to be guessed), exclusions (what you are not doing — the section that prevents most change-order arguments), and a validity period. Printable, or send the link.
Every figure comes from the rate and markup you supply. We never fill in a market price for you.
Related guides
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How to estimate
How to write a contractor estimate · Estimate vs quote vs bid — and which one you should send · What to include in a contractor estimate · How to price a job as a contractor · Should you charge for estimates? · How to follow up on an estimate · How to handle change orders · Estimate vs invoice: what's the difference? · How to raise your prices as a contractor