Asphalt paving invoice template — tonnage, depth and base
Paving invoices must reconcile square feet against tons delivered. These templates show both, plus the base work that decided the price.
An invoicing spreadsheet that opens in Excel, Numbers or Google Sheets, or prints to PDF. Pre-filled with the fields a asphalt paving invoice needs, plus the payment terms this trade most often gets caught out by.
- Blank — the invoice fields, ready to fill in by hand.
- Auto-calculating — same sheet with subtotal, tax, deposit and balance due wired up. Formulas work in Excel and Google Sheets.
- Printable — a clean one-page layout to fill in or save as PDF.
How asphalt paving work actually gets paid
Paving bills by square foot or by ton, and the invoice should carry both so they can be checked against each other — tonnage is area times compacted depth times mix density, and a customer who sees only one number cannot verify anything. Mix is bought hot and laid the same day, so a weather cancellation inside the plant's window is a genuine cost. Undercut where the base failed at proof roll is the common overage and needs its agreed unit rate on the invoice, not a lump sum.
What a asphalt paving invoice must contain
- Invoice number, issue date, due date and the area paved
- Square footage paved, with compacted depth for each course
- Tons of mix delivered by type, with plant ticket numbers
- Base work: grading, proof roll, stone depth and compaction
- Undercut or soft-spot repair, billed at the agreed unit rate
- Milling and disposal of removed material, where applicable
- Striping, signage and any ADA stalls on commercial work
- Mobilisation, and any weather cancellation charged under the terms
Where asphalt paving invoices go unpaid
- Tonnage billed without plant tickets, so the quantity cannot be checked
- Undercut charged as a lump sum rather than against a unit rate
- Weather cancellation inside the plant window with no term to invoke
- Customer driving on the surface before cure, then disputing the finish
The estimate this invoice bills against
An invoice is only as defensible as the estimate it came from. BidWand writes the estimate from a plain description of the job — labour, materials, exclusions and assumptions — so the numbers on this invoice are ones the customer already agreed to.
Draft the asphalt paving estimate behind this invoice
This generates the estimate, not the invoice — describe the job and you get the itemised figures to bill from. No email needed to see the first one.
What you get — see the format first
A complete estimate you can send to the customer, built from the rate you enter:
| Description | Qty | Unit | Unit price | Total |
|---|---|---|---|---|
| Labor — itemized by task | hrs | hour | your rate | — |
| Materials — with your markup applied | qty | ea / sq ft | cost + markup | — |
| Permits, disposal, access | — | — | — | — |
Plus a plain-English scope summary, assumptions (what had to be guessed), exclusions (what you are not doing — the section that prevents most change-order arguments), and a validity period. Printable, or send the link.
Every figure comes from the rate and markup you supply. We never fill in a market price for you.
Related guides
How much to charge
fence installation · a concrete driveway · tile installation · house cleaning · water heater replacement
Estimate templates by trade
asphalt paving · HVAC · plumbing · electrical · painting · roofing · landscaping · handyman
How to estimate
How to write a contractor estimate · Estimate vs quote vs bid — and which one you should send · What to include in a contractor estimate · How to price a job as a contractor · Should you charge for estimates? · How to follow up on an estimate · How to handle change orders · Estimate vs invoice: what's the difference? · How to raise your prices as a contractor