Landscaping estimate template — and a generator that fills it in

Materials by quantity, crew hours, and disposal — the three things landscaping estimates get wrong. Structure below, plus a generator.

Generate this estimate now

Describe the job in plain words. No email needed to see your first estimate — about fifteen seconds for a small job, a little longer for a big one.

What you get — see the format first

A complete estimate you can send to the customer, built from the rate you enter:

Description	Qty	Unit	Unit price	Total
Labor — itemized by task	hrs	hour	your rate	—
Materials — with your markup applied	qty	ea / sq ft	cost + markup	—
Permits, disposal, access	—	—	—	—

Plus a plain-English scope summary, assumptions (what had to be guessed), exclusions (what you are not doing — the section that prevents most change-order arguments), and a validity period. Printable, or send the link.

Every figure comes from the rate and markup you supply. We never fill in a market price for you.

3 free landscaping estimate and bid templates

An estimating spreadsheet that opens in Excel, Numbers or Google Sheets, or prints to PDF. Pre-filled with the line items a landscaping estimate should contain, plus a checklist of what landscaping estimating most often leaves out — so you price it before you send, not after.

Blank — the line items, ready to price by hand.
Auto-calculating — same sheet with the maths built in; type a quantity and a rate and it totals itself. Formulas work in Excel and Google Sheets.
Printable — a clean one-page layout to fill in on site or save as PDF.

Blank (Excel / Sheets) Auto-calculating Printable PDF

How landscaping jobs are bid

Landscaping is bid by area for planting and turf, by linear foot for edging and beds, and by the yard for material delivered. The thing that moves the number is access: a backyard reachable only through a narrow gate turns every yard of soil or mulch into barrow trips. Disposal of spoil and green waste is its own line and is easy to give away.

What a landscaping estimate should contain

Plant material by species, size and count
Bulk materials by the yard — mulch, soil, gravel, sod by the pallet or square foot
Bed preparation, edging and weed barrier
Irrigation modifications or new zones
Equipment — skid steer, dump trailer, and delivery fees
Haul-away of spoils and old material
Crew hours × rate, stated as crew size × days
Plant warranty terms, or that plants are not warrantied

What gets left out of landscaping estimates

Spoils disposal — the dirt you dig out has to go somewhere and it costs money
Delivery minimums and fuel surcharges on bulk material
Access: whether equipment fits through the gate, or it becomes a wheelbarrow job
Watering-in and the first weeks of establishment if you're warrantying plants

What the labor actually costs

$19.27/hour — US median wage for grounds maintenance workers, May 2025 ($40,080/year).

That is a wage, not your billing rate. It excludes payroll burden, insurance, the hours you spend driving and quoting, overhead and profit. Billing at or near it means working the job for free once those land — which is where underpricing starts. What your multiplier should be depends on your business, so put the rate you actually bill into the generator and every line prices from your number.

Source: US Bureau of Labor Statistics, Occupational Outlook Handbook — national median, May 2025. Wages vary widely by metro.

Your prices, not internet averages

Generic AI quotes national averages. BidWand builds a price book from every estimate you send and every rate you correct, so by the fifth bid it prices like you do — your labor rate, your markup, your exclusions.

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