Roofing invoice template — retail and insurance claim billing
Roofing is the one residential trade where the payer is often an insurer, not the homeowner. These templates handle both, including deductible and supplement lines.
An invoicing spreadsheet that opens in Excel, Numbers or Google Sheets, or prints to PDF. Pre-filled with the fields a roofing invoice needs, plus the payment terms this trade most often gets caught out by.
- Blank — the invoice fields, ready to fill in by hand.
- Auto-calculating — same sheet with subtotal, tax, deposit and balance due wired up. Formulas work in Excel and Google Sheets.
- Printable — a clean one-page layout to fill in or save as PDF.
How roofing work actually gets paid
Roofing bills either retail or through an insurance claim, and they are different documents. Retail runs deposit, material delivery, completion. Insurance work is paid in two parts — ACV released up front, recoverable depreciation released only after completion is proven — so the invoice has to line up with the adjuster's scope item for item or the release stalls. The homeowner's deductible is their obligation and must appear on the invoice; absorbing it quietly is insurance fraud in most states, not a discount.
What a roofing invoice must contain
- Invoice number, issue date, due date and the claim number where applicable
- Squares of roofing installed, by material and profile
- Tear-off layers removed, and disposal by load or tonnage
- Decking replaced by sheet count — the single most common supplement
- Underlayment, ice and water shield, drip edge, flashing and vents, itemised
- ACV paid, recoverable depreciation outstanding, and the homeowner deductible, shown separately
- Supplements approved since the original scope, each with its approval date
- Permit, inspection and the workmanship warranty term
Where roofing invoices go unpaid
- Invoice that does not match the adjuster's scope line for line, stalling depreciation release
- Deductible waived or absorbed — illegal in most states and it voids the claim
- Decking replacement billed without photographs taken at tear-off
- Supplements performed before written approval, then declined by the carrier
The estimate this invoice bills against
An invoice is only as defensible as the estimate it came from. BidWand writes the estimate from a plain description of the job — labour, materials, exclusions and assumptions — so the numbers on this invoice are ones the customer already agreed to.
Draft the roofing estimate behind this invoice
This generates the estimate, not the invoice — describe the job and you get the itemised figures to bill from. No email needed to see the first one.
What you get — see the format first
A complete estimate you can send to the customer, built from the rate you enter:
| Description | Qty | Unit | Unit price | Total |
|---|---|---|---|---|
| Labor — itemized by task | hrs | hour | your rate | — |
| Materials — with your markup applied | qty | ea / sq ft | cost + markup | — |
| Permits, disposal, access | — | — | — | — |
Plus a plain-English scope summary, assumptions (what had to be guessed), exclusions (what you are not doing — the section that prevents most change-order arguments), and a validity period. Printable, or send the link.
Every figure comes from the rate and markup you supply. We never fill in a market price for you.
Related guides
How much to charge
popcorn ceiling removal · cabinet painting · gutter installation · snow removal · sod installation
Estimate templates by trade
roofing · kitchen remodel · HVAC · plumbing · electrical · painting · landscaping · handyman
How to estimate
How to write a contractor estimate · Estimate vs quote vs bid — and which one you should send · What to include in a contractor estimate · How to price a job as a contractor · Should you charge for estimates? · How to follow up on an estimate · How to handle change orders · Estimate vs invoice: what's the difference? · How to raise your prices as a contractor