Fencing invoice template — by linear foot, post and gate
Fencing bills by the foot, but the money is in posts, gates and terrain. These templates itemise all three.
An invoicing spreadsheet that opens in Excel, Numbers or Google Sheets, or prints to PDF. Pre-filled with the fields a fencing invoice needs, plus the payment terms this trade most often gets caught out by.
- Blank — the invoice fields, ready to fill in by hand.
- Auto-calculating — same sheet with subtotal, tax, deposit and balance due wired up. Formulas work in Excel and Google Sheets.
- Printable — a clean one-page layout to fill in or save as PDF.
How fencing work actually gets paid
Fencing bills per linear foot with posts, corners and gates priced separately, because a hundred feet of straight run and a hundred feet with four corners and two gates are different jobs. Terrain changes the post work more than anything else — rock, slope and tree roots turn a predictable dig into hand work. Property line and permit responsibility should be settled before the first post goes in; an invoice is the wrong place to discover the fence is six inches onto a neighbour's lot.
What a fencing invoice must contain
- Invoice number, issue date, due date and the run covered
- Linear feet installed, by fence style and height
- Posts: count, depth, diameter and whether set in concrete
- Corner, end and gate posts priced separately from line posts
- Gates by width and type, with hardware and any latch or closer
- Terrain work: rock, slope, root cutting or hand-dug posts
- Removal and disposal of existing fence, by linear foot
- Permit, and confirmation of the property line the fence follows
Where fencing invoices go unpaid
- Gates counted as fence footage rather than as their own priced units
- Rock or roots hit at post depth with no unit rate agreed for it
- Property line assumed rather than surveyed, surfacing after installation
- Concrete cure time before gate hanging, read by the customer as an unfinished job
The estimate this invoice bills against
An invoice is only as defensible as the estimate it came from. BidWand writes the estimate from a plain description of the job — labour, materials, exclusions and assumptions — so the numbers on this invoice are ones the customer already agreed to.
Draft the fencing estimate behind this invoice
This generates the estimate, not the invoice — describe the job and you get the itemised figures to bill from. No email needed to see the first one.
What you get — see the format first
A complete estimate you can send to the customer, built from the rate you enter:
| Description | Qty | Unit | Unit price | Total |
|---|---|---|---|---|
| Labor — itemized by task | hrs | hour | your rate | — |
| Materials — with your markup applied | qty | ea / sq ft | cost + markup | — |
| Permits, disposal, access | — | — | — | — |
Plus a plain-English scope summary, assumptions (what had to be guessed), exclusions (what you are not doing — the section that prevents most change-order arguments), and a validity period. Printable, or send the link.
Every figure comes from the rate and markup you supply. We never fill in a market price for you.
Related guides
How much to charge
fence installation · deck staining · window cleaning · tree removal · a concrete driveway
Estimate templates by trade
fencing · concrete · drywall · flooring · tree service · pressure washing · junk removal · siding
How to estimate
How to write a contractor estimate · Estimate vs quote vs bid — and which one you should send · What to include in a contractor estimate · How to price a job as a contractor · Should you charge for estimates? · How to follow up on an estimate · How to handle change orders · Estimate vs invoice: what's the difference? · How to raise your prices as a contractor